Call to Order

Call to Order by Chair
Roll Call by the Clerk of the Court
Invocation
Pledge of Allegiance

Proclamations

Proclamation recognizing the 75th Anniversary of the United States Air Force
Auxiliary and recognizing December 2016 as Civil Air Patrol Month
Recognition of Doug Timms retirement
Acceptance of Proclamations

Public Comment

Public Comment

Consent Agenda

Deletions to Consent Agenda
Approval of Consent Agenda

Regular Agenda

Additions/Deletions to Regular Agenda
Approval of Regular Agenda

Item 1

District 2
1. MAS HVAC, Inc. Economic Development Grant Agreement. On November 15,
2016 the Board approved a request to draft a grant agreement with MAS HVAC, Inc.
The first annual grant payment would be anticipated during FY 19, with an
estimated annual payout of $18,944. The total estimated value of the incentive is
$160,537.

Item 2

District 4
2. PUD 2016-10 Oak Trail Preserve. A request to rezone approximately 36.24 acres
from Open Rural (OR) to Planned Unit Development (PUD) to allow for a 26 unit
single family home subdivision. The subject property is located along the eastern side
of North Roscoe Boulevard, north of its intersection with Canal Boulevard. The
subject property consists of approximately 14.93 acres of uplands and 21.31 acres of
wetlands, 5.99 acres of which will be impacted. The proposal contains approximately
18.11 acres of Open Space and 1.02 acres of Active Recreation. The Planning and
Zoning Agency Hearing for this request was held on November 3, 2016, where the
Planning and Zoning Agency recommended approval with a 6-0 vote.

Items 3 & 4

District 4
3. Public Hearing * VACPLA 2016-01 Ocean Course Drive - petition to vacate Lots
21 and 22 and a portion of Ocean Course Drive. The subject of this request is to
approve the petition for plat vacation VACPLA 2016-01 for Ocean Course Drive. This
request seeks to vacate two lots and the abutting un-opened right of way within the
Avalon Unit 5 platted subdivision. This request is companion to a non-zoning
variance application, NZVAR 2016-09 Rose Lot. The subject property is currently
undeveloped and located east of A1A North in the southeast corner of the
intersection of Lagoon Course Avenue and Ocean Course Drive. The property is
surrounded by a developed, single-family subdivision and a private golf course. The
proposed plat vacation consists of Lot 21, Lot 22, and a portion of Ocean Course
Drive within the Avalon Unit 5 subdivision. The unopened right of way has been used
as a pedestrian path to access the private golf course and the beach. However, the
Ponte Vedra Corporation, who owns the abutting golf course recently extended their
fence to discourage trespassing onto the golf course from this pathway. The Ponte
Vedra Corporation supports this plat vacation request, while many members of the
community oppose it. Staff has received 12 letters and a petition with 30 signatures
from neighbors formally opposing the plat vacation. They are concerned about
wanting to utilize the space of the unopened right of way and believe the plat
vacation will create undue enrichment for the adjacent owners. The Ponte Vedra
Corporation supports the plat vacation and confirms they have never given
permission to access the golf course from the path created within the subject
property. The applicant owns both lots and plans to build one single-family
residence on the site. Should the plat vacation be approved, a companion
application, NZVAR 2016-09 Rose Lot must also be approved in order to obtain a
variance from lot frontage requirements allowing a home to built on the site.

District 4
4. Public Hearing * NZVAR 2016-09 Rose Lot (127 Ocean Course Drive). Request
for a Non-Zoning Variance to LDC Section 6.01.03.A, which requires the width
between the side Lots at their foremost points where they intersect with the Street
Line to be eighty percent (80%) of the required Lot width, to allow a reduction to
thirty-five percent (35%) of the required lot width (i.e. a reduction of the required lot
frontage from 80 feet to 35 feet), specifically located at 127 Ocean Course Drive. This
request has a companion application (VACPLA 2016-01) to vacate two lots and the
adjacent unopened right of way, which creates the unusual lot configuration with
reduced street frontage. The Ponte Vedra Zoning and Adjustment Board
recommended approval of the variance with a 5-0 vote at the November 14, 2016
meeting.

Items 5 & 6

District 2
5. Public Hearing * CPA(SS) 2016-11 Putman House. Adoption of CPA (SS) 2016-11
Putman House, a request to amend the Comprehensive Plan Future Land Use Map
designation from Agricultural Intensive (A-I) to Residential-A (Res-A) and to add a
textual policy to limit the number of dwelling units to one (1). The subject property is
approximately five (5) acres in area and is located along an abandoned railway east of
the intersection of Old State Road 207 and County Road 13 South. The Planning and
Zoning Agency recommends unanimous approval, and no public testimony occurred
at their hearing. Please see attached staff report for project details. As this is a small
scale Comprehensive Plan Amendment, transmittal to state agencies is not required
prior to approval, therefore, this is the only public hearing necessary by the Board to
take final action.

District 2
6. Public Hearing * NZVAR 2016-08 Putman House. Request for a Non-Zoning
Variance from the platting requirements of Land Development Code, Section 5.01.01,
to allow for the completion of construction of a single-family home on a 5 acre lot,
specifically located at 7122-A Old State Road 207. This request has a companion
application (CPA(SS) 2016-11) for a Small Scale Comprehensive Plan Amendment to
amend the Future Land Use Map for five acres from Agricultural-Intensive to
Residential-A.

Item 9

Approval of Purchase and Sale agreements for Star Investors IV LLLP; Turkey
Trot 208, LLC; and acceptance of a donation of property from Robinson
Improvement Company. Staff seeks Board approval to acquire rights-of-way (ROW)
for certain segments of property to facilitate construction of the future County Road
2209 roadway. As a part of its ongoing transportation planning efforts, the County
has long identified a need to accommodate a north/south transportation corridor
west of I-95 (see attached location map). The County’s requirement to facilitate the
construction of such a corridor was first initiated to mitigate the level of service
reductions along I-95 needed for the State’s approval of projects within St. Johns
County. The County’s strategic planning efforts over the past ten years have allowed
the acquisition of certain southernmost and northernmost portions of this corridor to
advance completion of the future roadway construction. The remaining central to
southern segments needed are identified in the County’s Long Range Transportation
and Capital Improvement Plans. Notably, now existing and anticipated mitigation
banks located along the proposed CR 2209 corridor impact the County’s ability to
acquire portions of the property needed to complete construction of the roadway.
However, County staff has been able to successfully work with the property owners to
re-establish mitigation bank boundaries to accommodate the County’s preferred
roadway alignment. If the properties referenced above are acquired, the County will
then own more than 90% of the ROW necessary to complete construction of the
future roadway. Here, the current request is for Board approval to acquire
approximately 10.8 miles of 250 ft. wide segments for ROW. If approved, the total
acquisition cost is anticipated to be less than $5 million. Currently, $2 million for the
project is allocated from the County’s Road Impact Fees. Accordingly, Staff further
requests Board approval to transfer up to $3 million from the TTF Capital Reserves to
the TTF Capital Projects to secure the remaining funds needed to make the
acquisition. Alternatively, Staff requests Board approval of a funding mechanism to
finance the proposed acquisition as set forth in the attached draft County Payment
Certificate.

Item 10

Budget Transfer to increase the Architecture and Engineering Task Order to
Include a Security, Technology and Communication Design and Engineering
Firm and Medical Planner for the VA Clinic. St. Johns County continues to work
with the U.S. Department of Veterans Affairs (VA) to find a permanent location for
their new St. Augustine Community-Based Outpatient Clinic (CBOC). The VA is
currently providing services from their temporary facilities at the intersection of Old
Moultrie Road and Southpark Blvd. On December 15, 2015 the VA issued a notice of
their desire to enter into a sole source contract with the County to lease built-to-suit
space for a new CBOC adjacent to the St. Johns County Health and Human Services
Center. The County brought in Architectural and Engineering support to determine
the feasibility of the project, and prepare and submit a proposal in response to the
VA’s sole source solicitation. The County analyzed the costs of the VA’s construction
requirements and negotiated with the VA to reduce expensive building components.
The VA issued an amendment to the SFO on November 18, 2016, setting a due date
for offers of March 17, 2017. In order to submit an offer and move forward with
negotiations the County’s A&E team needs to bring on a security, technology, and
communication design specialist and a medical planner. This expense was not
budgeted for FY17; therefore, a transfer from General Fund Reserves in the amount
not to exceed $65,000 is necessary if negotiations are to progress.

Item 11

2017 St. Johns County Legislative Action Plan Addenda. The Board of County
Commissioner approved the 2017 Legislative Action Plan on September 20, 2017,
with the option to include additional items as appropriate prior to the 2017 St. Johns
County Legislative Delegation Meeting scheduled for January 18, 2017. Two
additional items have been submitted for consideration including a request for
continued evaluation of the need for an additional County Judge and a request of
support for State and Federal funding for Hurricane Matthew recovery. A description
for each item is included in the attached background information.

Item 12

Hurricane Matthew and FEMA Disaster Recovery Process. A brief presentation to
provide an update regarding the public assistance component of the FEMA Disaster
Recovery Process as it relates to St. Johns County.

Item 13

Professional Services Contract - County Administrator. Review Professional
Services Contract

Addendum Item 1

Addendum Item 1

Addendum Item 2

Addendum Item 2

Addendum Item 3

Addendum Item 3

Reports

Commissioners’ Reports
County Administrator’s Report
County Attorney’s Report
Clerk of Court’s Report

Adjourn