August 19, 2014 Board of County Commissioners
»
Call to Order - Call to Order by Chair
Roll Call by the Clerk of the Court
Invocation
Pledge of Allegiance
Call to Order
Call to Order by ChairRoll Call by the Clerk of the Court
Invocation
Pledge of Allegiance
»
Proclamations - Proclamation designating August 19, 2014 as Jaguars Appreciation Day
Special Recognition for William “Bill” Agee, Fire/Rescue, retiring after 20 years of Service
Special Recognition for National Guard regarding West Augustine Cemeteries
Acceptance of Proclamation
Proclamations
Proclamation designating August 19, 2014 as Jaguars Appreciation DaySpecial Recognition for William “Bill” Agee, Fire/Rescue, retiring after 20 years of Service
Special Recognition for National Guard regarding West Augustine Cemeteries
Acceptance of Proclamation
»
Public Comment - Public Comment
Public Comment
Public Comment»
Deletions to Consent Agenda - Deletions to Consent Agenda
Deletions to Consent Agenda
Deletions to Consent Agenda
»
Approval of Consent Agenda - 1. Approval of the Cash Requirement Report. For information, contact Allen MacDonald, County
Finance Director at 819-3669, and a copy of this report is available in the County Commission office.
2. Minutes:
BCC Special Meeting July 29, 2014
BCC Regular Meeting August 5, 2014
3. Motion to adopt a Resolution accepting a Bill of Sale and Schedule of Values conveying all personal property associated with the water and sewer lines to serve the residents in
Samara Lakes Parcel D Phase 1. For information, contact Mary Ann Blount, Land Management System Director, at 209-0762.
4. Motion to adopt a Resolution accepting a Bill of Sale and Schedule of Values conveying all personal property associated with the water and sewer lines to serve Salt Life Restaurant on A1A Beach Boulevard. For information, contact Mary Ann Blount, Land Management System Director, at 209-0762.
5. Motion to adopt a Resolution approving the terms and authorizing the County Administrator,
or designee, to execute an easement to Florida Power & Light Company to install electrical service to the Nocatee Fire Station. For information, contact Mary Ann Blount, Land Management System Director, at 209-0762.
6. Motion to adopt a Resolution authorizing the Chair, or designee, to execute a County Deed
that describes property adjacent to the Administration building, which will allow the
Property Appraiser’s Office to assign a separate parcel account number. For information,
contact Mary Ann Blount, Land Management System Director, at 209-0762.
7. Motion to adopt a Resolution approving the final plat for Riverwood by Del Webb Phase 2B
Unit 2. For information, contact Valerie Pacetti, Application Review Supervisor, Development Review Division, at 209-0720.
8. Motion to adopt a Resolution approving the terms, provisions, conditions, and requirements of the grant request from the Board of County Commissioners of St. Johns County, Florida to the State of Florida DEP (St. Augustine Beach), and authorizing the County Administrator to Budget for the Joint Participation Funds
Required for Beach Management Funding Assistance. For information, contact Press
Tompkins, County Engineer, at 209-0110.
9. Motion to adopt a Resolution approving the terms, provisions, conditions, and
requirements of the grant request from the Board of County Commissioners of St. Johns County, Florida to the State of Florida Department of Environmental Protection (Vilano Beach, the Summer Haven area, and South Ponte Vedra Beach), and authorizing the County Administrator to Budget for the Joint Participation Funds Required for Beach Management Funding Assistance. For information, contact Press Tompkins, County Engineer, at 209-0110.
10. Motion to approve the transfer of $91,829 from the Communication Surcharge Fund Reserve [1503-59920] to provide diagnostic and service equipment for the Countywide 800 MHz program. For information, contact Jesse Dunn, Office of Management & Budget, at 209-0568.
11. Motion to approve the transfer of $225,000 from County Transformation Trust Fund Reserves (112355219 - $130,000) to Fleet Maintenance Division (112354603 - $95,000) Cost of Parts. Due to reduced revenues available to the County over the past five years, the pace at which vehicles and equipment have been replaced has slowed significantly. This has resulted in a steadily aging fleet that requires more repairs and thus more parts and sublets. For information, contact Jeffrey Nordsiek, Fleet Maintenance Manager, at 209-0281.
12. Motion to adopt a Resolution approving the recognition of unanticipated revenue in the
amount of $947,719 and appropriating such funds to the SHIP Department. For information, contact Jesse Dunn, Office of Management & Budget, at 209-0568.
13. Motion to adopt a Resolution recognizing unanticipated revenue in the amount of
$905,000 and appropriating such funds to the Cultural Events Department’s Fiscal Year
2014 expenditure budget. For information, contact Andrea Matzke, Budget Analyst, at 209-
0572.
14. Motion to authorize the St. Johns County Supervisor of Elections to submit an application for the FY2014-2015 Federal Election Activities grant. For information,
contact Vicky C. Oakes, Supervisor of Elections, at 823-2238.
15. Motion to adopt a Resolution recognizing unanticipated St. Augustine Port, Waterway and
Beach District revenue in the amount of $50,000.00 and appropriating for expenditure
toward the Jim Blaylock Artificial Reef. For information, contact Wil Smith, Director of
Recreation & Parks, at 209-0324.
16. Motion to adopt a Resolution recognizing unanticipated revenue in the amount of $15,000, and appropriating such funds to the County Pier Department’s Fiscal Year 2014 expenditure budget. For information, contact Billy Zeits, Asst. Director of Recreation & Parks, at 209-0322.
17. Motion to adopt a Resolution approving the Library System’s revised policies and
procedures. For information, contact Debra Rhodes Gibson, Library Systems Director, at 827-
6926.
18. Motion to adopt a Resolution recognizing unanticipated revenue for General Fund Library Donations (0001-36608) in the amount of $24,341 and appropriating to Library Services Donation Expenditure (0078-55208) for FY 2014. For information, contact Debra Rhodes Gibson, Library Systems Director, at 827-6926.
19. Motion to adopt a Resolution recognizing unanticipated revenue in the amount of $20,902.88 from the Ponte Vedra Women’s Civic Alliance, Inc., and appropriating to the Community Based Care Department. For information, contact Joy Andrews, HHS Director, at 209-6088.
20. Motion to declare miscellaneous rolling stock and vehicle equipment as surplus and
authorize the County Administrator, or his designee to dispose of same in accordance with
the Purchasing Policy 308 and Florida Statute 274. For information, contact Dawn Cardenas,
Purchasing Manager, at 209-0152.
21. Motion to declare the excess Fire Rescue Ambulance, a 1996 Freightliner, SJC 5993,
CV0577, VIN 1FV3GFBC3VL624985, as surplus and authorize the County Administrator, or his designee, to donate same to St. Augustine Beach Police Department. For information, contact Dawn Cardenas, Purchasing Manager, at 209-0152.
22. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
award Bid No-14-91 Dobbs Road/Kings Estate/Kings Road Intersection Re-Alignment
to Petticoat-Schmitt Civil Contractors, Inc. as the lowest responsive, responsible bidder, to execute an agreement in substantially the same form and format as attached hereto and to transfer $300,000 from Impact Fee Zone C Capital Reserves (1191-59927) to Project 5164-Dobbs Rd / Kings Rd. Intersection Realignment (1191- 56320;5164-56301). For information, contact Dawn Cardenas, Purchasing Manager, at 209- 0152.
23. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
award Bid No – 14-98 Sunset Park Water Main Replacement to General Underground, LLC as the lowest responsive, responsible bidder in the amount of $389,755.94 and to execute an agreement in substantially the same form and format as attached hereto. For information, contact Dawn Cardenas, Purchasing Manager, at 209-0152.
24. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to enter into a grant agreement with the State of Florida Department of Environmental Protection for the St. Johns County Masters Tract regional Stormwater Treatment Facility. For information, contact Press Tompkins, County Engineer, at 209-0110.
25. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
award RFP 14-95 Continuing Contract for Geographic Information Systems (GIS) and
Technology Services and enter to into negotiations with the top ranked firms in
successive order until an agreement is reached with five (5) respondents; and further
authorizing the County Administrator to execute agreements with the five (5) respondents. For information, contact Dawn Cardenas, Purchasing Manager, at 209-0152.
26. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
award RFQ 14-96 Utility Engineering Services and to enter into negotiations with the top ranked firms in successive order until an agreement is reached with seven (7) respondents; and further authorizing the County Administrator to execute agreements in
substantially the same form and format as attached hereto with the seven (7) respondents.
For information, contact Dawn Cardenas, Purchasing Manager, at 209-0152.
27. Motion to adopt a Resolution approving the Library System’s Notary Services policy and
procedures. For information, contact Debra Rhodes Gibson, Library Systems Director, at 827-
6926.
Approval of Consent Agenda
1. Approval of the Cash Requirement Report. For information, contact Allen MacDonald, CountyFinance Director at 819-3669, and a copy of this report is available in the County Commission office.
2. Minutes:
BCC Special Meeting July 29, 2014
BCC Regular Meeting August 5, 2014
3. Motion to adopt a Resolution accepting a Bill of Sale and Schedule of Values conveying all personal property associated with the water and sewer lines to serve the residents in
Samara Lakes Parcel D Phase 1. For information, contact Mary Ann Blount, Land Management System Director, at 209-0762.
4. Motion to adopt a Resolution accepting a Bill of Sale and Schedule of Values conveying all personal property associated with the water and sewer lines to serve Salt Life Restaurant on A1A Beach Boulevard. For information, contact Mary Ann Blount, Land Management System Director, at 209-0762.
5. Motion to adopt a Resolution approving the terms and authorizing the County Administrator,
or designee, to execute an easement to Florida Power & Light Company to install electrical service to the Nocatee Fire Station. For information, contact Mary Ann Blount, Land Management System Director, at 209-0762.
6. Motion to adopt a Resolution authorizing the Chair, or designee, to execute a County Deed
that describes property adjacent to the Administration building, which will allow the
Property Appraiser’s Office to assign a separate parcel account number. For information,
contact Mary Ann Blount, Land Management System Director, at 209-0762.
7. Motion to adopt a Resolution approving the final plat for Riverwood by Del Webb Phase 2B
Unit 2. For information, contact Valerie Pacetti, Application Review Supervisor, Development Review Division, at 209-0720.
8. Motion to adopt a Resolution approving the terms, provisions, conditions, and requirements of the grant request from the Board of County Commissioners of St. Johns County, Florida to the State of Florida DEP (St. Augustine Beach), and authorizing the County Administrator to Budget for the Joint Participation Funds
Required for Beach Management Funding Assistance. For information, contact Press
Tompkins, County Engineer, at 209-0110.
9. Motion to adopt a Resolution approving the terms, provisions, conditions, and
requirements of the grant request from the Board of County Commissioners of St. Johns County, Florida to the State of Florida Department of Environmental Protection (Vilano Beach, the Summer Haven area, and South Ponte Vedra Beach), and authorizing the County Administrator to Budget for the Joint Participation Funds Required for Beach Management Funding Assistance. For information, contact Press Tompkins, County Engineer, at 209-0110.
10. Motion to approve the transfer of $91,829 from the Communication Surcharge Fund Reserve [1503-59920] to provide diagnostic and service equipment for the Countywide 800 MHz program. For information, contact Jesse Dunn, Office of Management & Budget, at 209-0568.
11. Motion to approve the transfer of $225,000 from County Transformation Trust Fund Reserves (112355219 - $130,000) to Fleet Maintenance Division (112354603 - $95,000) Cost of Parts. Due to reduced revenues available to the County over the past five years, the pace at which vehicles and equipment have been replaced has slowed significantly. This has resulted in a steadily aging fleet that requires more repairs and thus more parts and sublets. For information, contact Jeffrey Nordsiek, Fleet Maintenance Manager, at 209-0281.
12. Motion to adopt a Resolution approving the recognition of unanticipated revenue in the
amount of $947,719 and appropriating such funds to the SHIP Department. For information, contact Jesse Dunn, Office of Management & Budget, at 209-0568.
13. Motion to adopt a Resolution recognizing unanticipated revenue in the amount of
$905,000 and appropriating such funds to the Cultural Events Department’s Fiscal Year
2014 expenditure budget. For information, contact Andrea Matzke, Budget Analyst, at 209-
0572.
14. Motion to authorize the St. Johns County Supervisor of Elections to submit an application for the FY2014-2015 Federal Election Activities grant. For information,
contact Vicky C. Oakes, Supervisor of Elections, at 823-2238.
15. Motion to adopt a Resolution recognizing unanticipated St. Augustine Port, Waterway and
Beach District revenue in the amount of $50,000.00 and appropriating for expenditure
toward the Jim Blaylock Artificial Reef. For information, contact Wil Smith, Director of
Recreation & Parks, at 209-0324.
16. Motion to adopt a Resolution recognizing unanticipated revenue in the amount of $15,000, and appropriating such funds to the County Pier Department’s Fiscal Year 2014 expenditure budget. For information, contact Billy Zeits, Asst. Director of Recreation & Parks, at 209-0322.
17. Motion to adopt a Resolution approving the Library System’s revised policies and
procedures. For information, contact Debra Rhodes Gibson, Library Systems Director, at 827-
6926.
18. Motion to adopt a Resolution recognizing unanticipated revenue for General Fund Library Donations (0001-36608) in the amount of $24,341 and appropriating to Library Services Donation Expenditure (0078-55208) for FY 2014. For information, contact Debra Rhodes Gibson, Library Systems Director, at 827-6926.
19. Motion to adopt a Resolution recognizing unanticipated revenue in the amount of $20,902.88 from the Ponte Vedra Women’s Civic Alliance, Inc., and appropriating to the Community Based Care Department. For information, contact Joy Andrews, HHS Director, at 209-6088.
20. Motion to declare miscellaneous rolling stock and vehicle equipment as surplus and
authorize the County Administrator, or his designee to dispose of same in accordance with
the Purchasing Policy 308 and Florida Statute 274. For information, contact Dawn Cardenas,
Purchasing Manager, at 209-0152.
21. Motion to declare the excess Fire Rescue Ambulance, a 1996 Freightliner, SJC 5993,
CV0577, VIN 1FV3GFBC3VL624985, as surplus and authorize the County Administrator, or his designee, to donate same to St. Augustine Beach Police Department. For information, contact Dawn Cardenas, Purchasing Manager, at 209-0152.
22. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
award Bid No-14-91 Dobbs Road/Kings Estate/Kings Road Intersection Re-Alignment
to Petticoat-Schmitt Civil Contractors, Inc. as the lowest responsive, responsible bidder, to execute an agreement in substantially the same form and format as attached hereto and to transfer $300,000 from Impact Fee Zone C Capital Reserves (1191-59927) to Project 5164-Dobbs Rd / Kings Rd. Intersection Realignment (1191- 56320;5164-56301). For information, contact Dawn Cardenas, Purchasing Manager, at 209- 0152.
23. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
award Bid No – 14-98 Sunset Park Water Main Replacement to General Underground, LLC as the lowest responsive, responsible bidder in the amount of $389,755.94 and to execute an agreement in substantially the same form and format as attached hereto. For information, contact Dawn Cardenas, Purchasing Manager, at 209-0152.
24. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to enter into a grant agreement with the State of Florida Department of Environmental Protection for the St. Johns County Masters Tract regional Stormwater Treatment Facility. For information, contact Press Tompkins, County Engineer, at 209-0110.
25. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
award RFP 14-95 Continuing Contract for Geographic Information Systems (GIS) and
Technology Services and enter to into negotiations with the top ranked firms in
successive order until an agreement is reached with five (5) respondents; and further
authorizing the County Administrator to execute agreements with the five (5) respondents. For information, contact Dawn Cardenas, Purchasing Manager, at 209-0152.
26. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
award RFQ 14-96 Utility Engineering Services and to enter into negotiations with the top ranked firms in successive order until an agreement is reached with seven (7) respondents; and further authorizing the County Administrator to execute agreements in
substantially the same form and format as attached hereto with the seven (7) respondents.
For information, contact Dawn Cardenas, Purchasing Manager, at 209-0152.
27. Motion to adopt a Resolution approving the Library System’s Notary Services policy and
procedures. For information, contact Debra Rhodes Gibson, Library Systems Director, at 827-
6926.
»
Approval of Regular Agenda - Approval of Regular Agenda
Approval of Regular Agenda
Approval of Regular Agenda
»
Item 1 - Update on the status of the St. Johns County Horse Council and the St. Johns County Equestrian Center.
Item 1
Update on the status of the St. Johns County Horse Council and the St. Johns County Equestrian Center.
»
Item 2 - Presentation on Emergency Management’s Hurricane Evacuation Zones in St. Johns
County.
Item 2
Presentation on Emergency Management’s Hurricane Evacuation Zones in St. JohnsCounty.
»
Item 3 - Fox Creek Regional Stormwater Pond- American Public Works Association Award Presentation. The American Public Works Association (APWA) recently awarded St. Johns County Public Works Department the Environmental Project of the Year for Northeast Florida, for projects from $5 million to $25 million dollar category at their annual meeting. Engineering will give a brief overview of the project including its benefits to West St. Augustine. Also highlighted will be the project team and other partners which were essential to the success of the project. This is the first time St. Johns County has received an award from APWA.
Item 3
Fox Creek Regional Stormwater Pond- American Public Works Association Award Presentation. The American Public Works Association (APWA) recently awarded St. Johns County Public Works Department the Environmental Project of the Year for Northeast Florida, for projects from $5 million to $25 million dollar category at their annual meeting. Engineering will give a brief overview of the project including its benefits to West St. Augustine. Also highlighted will be the project team and other partners which were essential to the success of the project. This is the first time St. Johns County has received an award from APWA.
»
Item 4 - Consider an Agreement between St. Johns County and the St. Johns Northwest Residential Property Owners Association, Inc. for shared field space within the World Golf Village area.
Item 4
Consider an Agreement between St. Johns County and the St. Johns Northwest Residential Property Owners Association, Inc. for shared field space within the World Golf Village area.
»
Item 5 - Consider a request to support the Summer Haven River Restoration and include the item in St. Johns County’s Legislative Agenda.
Item 5
Consider a request to support the Summer Haven River Restoration and include the item in St. Johns County’s Legislative Agenda.
»
Item 6 - Cmor Consulting Economic Development Grant Application. The St. Johns County Economic Development Agency (Agency) has received an application from Cmor Consulting (Applicant), for economic development incentives to construct an 8,200 square foot office/warehouse building to serve as its new corporate headquarters/consulting operation. The Applicant began operations in Louisiana and currently has 14 employees in Florida and Louisiana. The Applicant moved to St. Johns County in 2012, and has since relocated the corporate function to his home-based office. The proposed new facility is to be located at 1100 SR 206E within St. Johns County. This project represents a proposed expansion and relocation of an existing operation, currently home-based. If approved, the company intends to maintain their two local employees and hire 6-10 new local employees at an average wage of $80,000 within the next four years, which will grow the company to 24 employees in both states. After the Agency received the application, the Applicant subsequently withdrew his request for confidentiality.
Item 6
Cmor Consulting Economic Development Grant Application. The St. Johns County Economic Development Agency (Agency) has received an application from Cmor Consulting (Applicant), for economic development incentives to construct an 8,200 square foot office/warehouse building to serve as its new corporate headquarters/consulting operation. The Applicant began operations in Louisiana and currently has 14 employees in Florida and Louisiana. The Applicant moved to St. Johns County in 2012, and has since relocated the corporate function to his home-based office. The proposed new facility is to be located at 1100 SR 206E within St. Johns County. This project represents a proposed expansion and relocation of an existing operation, currently home-based. If approved, the company intends to maintain their two local employees and hire 6-10 new local employees at an average wage of $80,000 within the next four years, which will grow the company to 24 employees in both states. After the Agency received the application, the Applicant subsequently withdrew his request for confidentiality.
»
Item 7 - Public Hearing - COMPAMD 2014-01 Stone Creek Landing. This is a transmittal hearing for Comprehensive Plan Amendment, known as Stone Creek Landing. The amendment proposes to change the future land use from Rural/Silviculture to Residential B for approximately 33.3 acres to allow up to 48 single family homes. The property is located on CR 210 W, east of the unbuilt portion of Veterans Parkway and west of St. Johns Parkway. The Planning and Zoning Agency recommended approval of the request at the July 17, 2014 meeting by a unanimous vote of 6-0.
Item 7
Public Hearing - COMPAMD 2014-01 Stone Creek Landing. This is a transmittal hearing for Comprehensive Plan Amendment, known as Stone Creek Landing. The amendment proposes to change the future land use from Rural/Silviculture to Residential B for approximately 33.3 acres to allow up to 48 single family homes. The property is located on CR 210 W, east of the unbuilt portion of Veterans Parkway and west of St. Johns Parkway. The Planning and Zoning Agency recommended approval of the request at the July 17, 2014 meeting by a unanimous vote of 6-0.
»
Item 8 - Public Hearing - REZ 2014-01 Elkton Place. This is a request to rezone 2.3 acres from Residential Single-family (RS-3) and Commercial General (CG) to Commercial Rural (CR).
Staff recommends approval of the request based on consistency with the Future Land Use
designation of Rural Commercial, consistency with development trends in the area and
compatibility with surrounding properties. The Planning and Zoning Agency recommended approval of the request at the June 19, 2014 meeting by a vote of 7 to 0.
Item 8
Public Hearing - REZ 2014-01 Elkton Place. This is a request to rezone 2.3 acres from Residential Single-family (RS-3) and Commercial General (CG) to Commercial Rural (CR).Staff recommends approval of the request based on consistency with the Future Land Use
designation of Rural Commercial, consistency with development trends in the area and
compatibility with surrounding properties. The Planning and Zoning Agency recommended approval of the request at the June 19, 2014 meeting by a vote of 7 to 0.
»
Item 9 - Public Hearing - REZ 2014-02 Elkton Holding. This is a request to rezone 1.7 acres from
Planned Unit Development (PUD) to Industrial Warehouse with conditions prohibiting the
use of Vehicle Recycling Facilities and Garbage Haulers. Staff recommends approval of the
request based on consistency with the Future Land Use designation of Mixed Use,
consistency with development trends in the area and compatibility with surrounding
properties. This application will be heard at the August 7, 2014 Planning and Zoning
Agency meeting. The Agency’s recommendation and any other relevant information from
the meeting will be provided during staff’s presentation to the Board.
Item 9
Public Hearing - REZ 2014-02 Elkton Holding. This is a request to rezone 1.7 acres fromPlanned Unit Development (PUD) to Industrial Warehouse with conditions prohibiting the
use of Vehicle Recycling Facilities and Garbage Haulers. Staff recommends approval of the
request based on consistency with the Future Land Use designation of Mixed Use,
consistency with development trends in the area and compatibility with surrounding
properties. This application will be heard at the August 7, 2014 Planning and Zoning
Agency meeting. The Agency’s recommendation and any other relevant information from
the meeting will be provided during staff’s presentation to the Board.
»
Reports - Commissioners’ Reports
County Administrator’s Report
County Attorney’s Report
Clerk of Court’s Report
Reports
Commissioners’ ReportsCounty Administrator’s Report
County Attorney’s Report
Clerk of Court’s Report
