Call to Order

Call to Order by Chair
Roll Call by the Clerk of the Court
Invocation
Pledge of Allegiance

Proclamations

Special Recognition of the St. Johns County Utility Departments Drop Saver Poster
Contest Winners

Retirement recognition of Gene Burns, Facilities Maintenance Manager, retiring after 37 years of service

Proclamation designating April 13-19, 2014 as National Library Week

Proclamation designating April 21, 2014 as PowerTalk 21@ Day – Mothers Against Drunk Driving

Proclamation designating May 2014 as Motorcycle Awareness Month

Acceptance of Proclamations

Public Comment

Public Comment

Consent Agenda

1. Approval of the Cash Requirement Report. For information, contact Allen MacDonald,
County Finance Director at 819-3669, and a copy of this report is available in the County
Commission office.
2. Minutes:
? March 4, 2014 BCC Regular Meeting
3. Motion to adopt a Resolution accepting a Bill of Sale and Schedule of Values
conveying all personal property associated with the water and sewer lines in
Segovia at World Commerce Center. No funding is required. For information, contact
Mary Ann Blount, Land Management Director, at 209-0762.
4. Motion to adopt a Resolution accepting an Easement for Utilities for water and
sewer service to Hydro Aluminum in Southern St. Johns County. No funding is
required. For information, contact Mary Ann Blount, Land Management Director, at 209-
0762.
5. Motion to adopt a Resolution accepting a Bill of Sale and Schedule of Values
conveying all personal property associated with the water and sewer lines to
serve West Gate Office Park off State Road 16. No funding is required. For
information, contact Mary Ann Blount, Land Management Director, at 209-0762.
6. Motion to adopt a Resolution approving the terms and authorize the County
Administrator, or designee, to execute a Permissive Use Agreement on behalf of
the County for Phillips Broadcasting LLC to temporarily use space on the County
owned tower located at 3055 Agricultural Center. No funding is required. For
information, contact Mary Ann Blount, Land Management Director, at 209-0762.
7. Motion to adopt a Resolution approving the final plat for Reserve at Greenbriar
Phase One A. For information, contact Kathy Nielson, Application Review Manager,
Development Review Division, at 209-0698.
8. Motion to adopt Resolution approving the final plat for Reserve at Greenbriar
Phase One B. For information, contact Kathy Nielson, Application Review Manager,
Development Review Division, at 209-0698.
9. Motion to adopt a Resolution authorizing the execution of a railroad reimbursement
agreement (Madeore Street Crossing) for the installation of grade crossing traffic
control devices, and future maintenance and adjustment of said devices; providing for
the expenditure of funds; and providing when this resolution shall take. For
information, contact Neil Shinkre, Public Works Director, at 209-0266.
10. Motion to adopt a Resolution authorizing the execution of a railroad reimbursement
agreement (County Road 210 Crossing) for the installation of grade crossing traffic
control devices, and future maintenance and adjustment of said devices; providing for
the expenditure of funds; and providing when this resolution shall take effect. For
information, contact Neil Shinkre, Public Works Director, at 209-0266.
11. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
enter into two Service Agreements between Motorola Solutions and St. Johns
County for Technical Support totaling $891,248.25 over a five-year period and System
Upgrade Agreement II in the amount of $3,904,180.00 over a ten-year period. For
information, contact Dawn Cardenas, Purchasing Manager, at 209-0152.
12. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
award a contract for Bid No 14-23 South Ground Booster Pump Station
Improvements to Sawcross, Inc. as the lowest responsive, responsible bidder for Base
Bid $457,000.00 – Alternate #1 (2,000.00) = Total Lump Sum Price $455,000.00. For
information, contact Dawn Cardenas, Purchasing Manager, at 209-0152.
13. Motion to adopt a Resolution authorizing the County Administrator, or his designee, to
negotiate and enter into an agreement with the top ranked firm, CDM Smith, Inc.
for a Solid Waste Master Plan as provided in RFQ 14-72; and if an agreement
cannot be reached, to negotiate and enter into an agreement with the next
successively ranked respondent(s) until an agreement is reached. For information,
contact Dawn Cardenas, Purchasing Manager, at 209-0152.
14. Motion to adopt a Resolution approving and authorizing the transfer of Tree Bank
Reserves to fund beautification improvements within County owned Right of
Way within the Cypress Lakes Subdivision. For information, contact Wil Smith, Director
Recreation & Parks Department, at 209-0324.
15. Motion to authorize a transfer of $11,325 from Northwest Tower Fund Reserves to
cover the cost of a lightning detection system for Rivertown Fields. For information,
contact Wil Smith, Recreation & Parks Department Director, at 209-0324.
16. Motion to adopt Resolution approving the terms, conditions, and requirements of
Amendment # 1 to the Health and Human Services contract # NPZ09 between St.
Johns County, Florida and the State of Florida, Department of Children and
Families, and authorizing the County Administrator, or designee, to execute Contract
Amendment #1 on behalf of the County. For information, contact Joy Andrew, Director
HHS, at 209-6088.
17. Motion to approve the Fiscal Year 2014 Capital Improvement Program reappropriation
and associated budget transfers per the attached schedule. For
information, contact Wade Schroeder, OMB, at 209-0570.
18. Motion to adopt Resolution approving the County Administrator or his designee to
submit and execute a Federal Transit Administration (FTA) section 5307 grant to
receive $250,000 in Surface Transportation Program (STP) funding and to recognize
these funds in the FY 2014 transit budget. For information, contact Gary Mackey,
Transit Grant Specialist, at 209-0630.
19. Motion to adopt Resolution approving the term, provisions, conditions and
requirement of the Fiscal Year 2014 Letter of Agreement with Florida Drug
Testing, Inc. (Adult) to provide drug screening and related services, and authorizing
the county Administrator to executive the Agreement on behalf of the County. For
information, contact Ralph Cumberbatch, Drug Court Coordinator, at 827-5620.
20. Motion to adopt Resolution approving the term, provisions, conditions and
requirement of the Fiscal Year 2014 Letter of Agreement with Florida Drug
Testing, Inc. (Juvenile) to provide drug screening and related services, and
authorizing the county Administrator to executive the Agreement on behalf of the
County. For information, contact Ralph Cumberbatch, Drug Court Coordinator, at 827-
5620.
21. Motion to allow County staff to submit a grant application to the Florida Division of
Historic Resources seeking funding for the West Augustine Oral History Project,
and to allow the County Administrator to take any necessary actions for processing
the grant. No matching funding is required to seek grant funds. For information,
contact Robin E. Moore, Historic Resources Coordinator, at 209-0623.
23. Motion to adopt a Resolution approving the first contract amendment for
professional services between St. Johns County and the University of Florida
extending the expiration date through and until October 1, 2014 and authorizing the
County Administrator, or designee, to execute the amendment on behalf of the
County. For information, contact Glenn Hastings, Executive Director, TDC, at 209-4428.
24. Proofs:
a. Proof: Request for Bids, Bid # 14-78, published March 12, 2014 and March 19,
2017 in the St. Augustine Record.
b. Proof: Notice of Hearing, published March 25, 2014 in the St. Augustine Record.
c. Proof: Notice of meeting on April 4, 2014, published March 25, 2014 in the St.
Augustine Record.

Item 1

First Annual Report from SJC Trane/ESCO Energy & Water Savings Performance
Contract. Florida legislation enables Florida public agencies to make capital
improvements and finance associated costs through a municipal lease purchase program;
with the resulting costs paid for by energy and operational savings. In 2010, St. Johns
County approved an ESCO with Trane as their performance contracting partner. As a part
of that contract, the ESCO contractor (Trane) is required to give an annual report on the
performance and savings paid for by the energy and water conservation retro-fits.

Item 6

Public Hearing – Second reading and Enactment of Investment Policy Ordinance
Revisions. After review of the current Investment Policy by PFM Asset Management, LLC,
and to achieve greater investment flexibility while minimizing risk, the Clerk recommends
approval of the attached Ordinance and Resolution. As interest rates continue to change, the attached amendments will provide greater overall earnings potential for the surplus funds that are invested by the Clerk’s Finance Department.

Items 2 & 3

2. Public Hearing – CPA (SS) 2013-02 Ponte Vedra Croquet Court. This is a request for
approval of a small scale amendment from Public (P) to Residential–B. The applicant seeks
to construct a croquet court park located on approximately 3.5 acres of land at 100
Mosquito Control Road. The applicant is leasing the subject property from the Anastasia
Mosquito Control Board. Residential-B allows for outdoor passive activities, which the
croquet park provides. The Residential-B Future Land Use designation is compatible with
the surrounding area. The Planning and Zoning Agency recommended approval at its
February 20, 2014 meeting with a 7-0 vote.

3. Public Hearing – NZVAR 2013-08 Ponte Vedra Croquet Club. This is a request for a
Non-Zoning Variance to Section 6.04.07.M.1, which states, “Existing non-paved and
stabilized base (e.g. soil cement, fast track, open graded emulsion mix, etc.) or other nonpaved
County-maintained Roadways used for Project access shall be required to be
improved to meet the requirements of this Code from the Development’s point of access on
the non-paved Roadway to the terminus with the closest paved Roadway for approval of.
non-residential Development.” The proposed Ponte Vedra Croquet Club is at the western
terminus of Mosquito Control Road, an unpaved County roadway. The Variance also
requests relief from Section 6.05.02.H.1, which states “…every off-street Parking Area and
Vehicular Use Area shall be surfaced with asphaltic or portland cement binder pavement
or an equivalent Improvement, so as to provide a durable and dustless surface with
adequate drainage and Stormwater management provisions… unless a Special Use Permit
has been approved…” The applicant requests permission to provide no asphalt paving for
the croquet club.

Item 4

Public Hearing – Land Development Code Amendments for Articles XI and
Appendix A. The proposed amendments to Article XI and Appendix A of the Land
Development Code are a result of discussions and input received during a series of Board
workshops regarding concurrency in 2013 and 2014. The amendments include changes
related to Florida Statutes, streamlining the proportionate fair share process, simplifying
the concurrency review of Minor Projects, and changes to the impact threshold and study
area for major non-residential projects. The first hearing will be before the Planning and
Zoning Agency (PZA) scheduled for April 3, 2014. PZA recommendations will be
provided to the BCC after the April 3, 2014 PZA meeting.

Item 5

Public Hearing – Second reading and Enactment of Third Repealer Ordinance. In
support of the Board’s goals and objectives, the Office of the County Attorney is
continually working to identify ordinances that have been superseded by statute or that
are outdated, redundant, or no longer in the public interest. Once identified, these
ordinances can be removed from the County Code, thereby providing the public with more
efficient access to the County’s ordinances that are still in effect. This ordinance is the first
step in this process. It identifies ordinances that have either been repealed or that have
been superseded by state law. It removes the ordinances that have already been repealed
from the County Code, and it repeals the superseded ordinances and directs their removal
from the County Code, as well.

Item 7

West Augustine Utilities. Last November, at the joint City and County Commission
meeting staff was directed to analyze the transfer of the West Augustine water and sewer
services from the City Utility to the County Utility. The Commissioners discussed that
such a transfer may be beneficial to the residents and future growth of the area; however,
the capital costs to affect such a service area transfer would be significant to both the City
and the County Utilities and thus, the decision would need to consider both financial and
non-financial aspects. The attached memo provides a brief summary of the County Utility
Department analysis. The analysis shows that due to significant capital costs related to
transferring service, the County Utilities would experience negative financial impact even if
this service area is given to the County. Additionally, the memo outlines some of the
benefits to County, City and the West Augustine Community resulting from a transfer of
this service area. The purpose of staff’s presentation is for discussion and to obtain
further Board of County Commission direction prior to scheduling the next joint City and
County Commission meeting as was requested at the joint November meeting.

Item 8

Consider appointments to the Affordable Housing Advisory Committee

Item 9

Consider appointments to the West Augustine CRA Nuisance Abatement Board

Item 10

Revision/Update to BCC Rules and Policies and Administrative Code

Item 11

Consider funding for the “If Only” Bicycle, Pedestrian, and Motorist Safety Campaign.

Item 12

Motion to adopt Resolution authorizing the County Administrator, or his designee, to
enter into negotiations, and if negotiations are successful, execute a contract
with the top-ranked respondent to RFP 13-39; and if such negotiations are
unsuccessful to negotiate with the next successively ranked respondent until an
agreement is reached. For information, contact Dawn Cardenas, Purchasing Manager,
at 209-0152.

Reports

Commissioners’ Reports
County Administrator’s Report
County Attorney’s Report
Clerk of Court’s Report