September 17, 2013 Board of County Commissioners
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Call to Order - Call to Order by Chair
Roll Call by the Clerk of the Court
Invocation
Pledge of Allegiance
Call to Order
Call to Order by ChairRoll Call by the Clerk of the Court
Invocation
Pledge of Allegiance
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Proclamations & Recognitions - Recognition of Florida Chamber Music Project, Inc.
Proclamation declaring September 15-21, 2013 as Child Passenger Safety Week
Proclamation declaring September 15-21, 2013 as EMMA Week
Proclamation declaring September 28th as National Estuaries Day
Proclamations declaring the Datil Pepper as the official plant for St. Johns County and
declaring the first Saturday in October as Datil Pepper Day in St. Johns County & Presentation regarding historical and cultural significance of the Datil Pepper in St. Johns County
Acceptance of ProclamationsRecognition of Florida Chamber Music Project, Inc.
Proclamation declaring September 15-21, 2013 as Child Passenger Safety Week
Proclamation declaring September 15-21, 2013 as EMMA Week
Proclamation declaring September 28th as National Estuaries Day
Proclamations declaring the Datil Pepper as the official plant for St. Johns County and declaring the first Saturday in October as Datil Pepper Day in St. Johns County &
Presentation regarding historical and cultural significance of the Datil Pepper in St. Johns County
Acceptance of Proclamations
Proclamations & Recognitions
Recognition of Florida Chamber Music Project, Inc.Proclamation declaring September 15-21, 2013 as Child Passenger Safety Week
Proclamation declaring September 15-21, 2013 as EMMA Week
Proclamation declaring September 28th as National Estuaries Day
Proclamations declaring the Datil Pepper as the official plant for St. Johns County and
declaring the first Saturday in October as Datil Pepper Day in St. Johns County & Presentation regarding historical and cultural significance of the Datil Pepper in St. Johns County
Acceptance of ProclamationsRecognition of Florida Chamber Music Project, Inc.
Proclamation declaring September 15-21, 2013 as Child Passenger Safety Week
Proclamation declaring September 15-21, 2013 as EMMA Week
Proclamation declaring September 28th as National Estuaries Day
Proclamations declaring the Datil Pepper as the official plant for St. Johns County and declaring the first Saturday in October as Datil Pepper Day in St. Johns County &
Presentation regarding historical and cultural significance of the Datil Pepper in St. Johns County
Acceptance of Proclamations
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Public Comment - Public Comment
Public Comment
Public Comment»
Consent Agenda - 1. Approval of the Cash Requirement Report. For information, contact Allen MacDonald, County
Finance Director at 819-3669, and a copy of this report is available in the County Commission office.
2. Minutes: None
3. Motion to adopt a Resolution approving the final plat for Kelly Pointe at Nocatee Replat.
For information, contact Kathy Nielsen, Application Review Coordinator, at 209-0698.
4. Motion to approve the Mill Creek Plantation School Concurrency Proportionate Share Mitigation Agreement (CONSCA 2013-03). For information, contact Phong T. Nguyen, Manager Transportation Development Division, at 209-0613.
5. Motion to adopt a Resolution authorizing the County Administrator to execute the Mill Creek
Plantation PUD Impact Fee Credit Agreement with The Alterra Group, LLC (IFA 2013-02), with a road impact fee credit in the amount of $250,000. For information, contact Phong T.
Nguyen, Manager Transportation Development Division, at 209-0613.
6. Motion to approve the Greenbriar Preserve School Concurrency Proportionate Share
Mitigation Agreement (CONSCA 2013-04). For information, contact Phong T. Nguyen, Manager Transportation Development Division, at 209-0613.
7. Motion to approve the conveyance of radio equipment to the St. Johns County Sheriff’s
Office, the City of St. Augustine Police Department, the City of St. Augustine Fire
Department, and the City of St. Augustine Beach Police Department for the initial implementation of the St. Johns County 800 MHz Interoperable Radio System. For information,
contact Jerry Cameron, Assistant County Administrator, at 209-6153.
8. Motion to adopt a Resolution implementing new and/or revised fees for services provided
by St. Johns County Departments for Fiscal Year 2014. For information, contact Jesse Dunn, Office of Management & Budget, at 209-0568.
9. Motion to approve the write-off of an uncollectable debt of 2,938 EMS accounts totaling $1,386,406.23; 495 Utility Services accounts totaling $62,995.18; and 106 Ponte Vedra Utility Services accounts totaling $13,871.38 from the appropriate accounts receivable effective for September 30, 2013 and where appropriate, have been sent to collection agency and reported to a credit bureau. For information, contact Jesse Dunn, Office of Management & Budget, at 209-0568.
10. Motion to approve the write-off of an uncollectable debt in the amount of $1,073.55 owed by RIM Properties. For information, contact Patrick McCormack, County Attorney, at 209-0805.
11. Motion to adopt a Resolution approving the terms, provisions, conditions and requirements of the contract between the Board of County Commissioners of St. Johns County and the State of Florida Department of Health for operation of the St. Johns County Health Department to provide environmental health services, communicable disease control services and primary care services from October 1, 2013 through and until September 30, 2014; and authorizing the Chair to execute the contract on behalf of the County. The State contribution to funding the services performed by the St. Johns County Health Department is an amount not to exceed $2,409,346, while the County contribution is an amount not to exceed $287,249. For information, contact Dawn Allicock, Director of the St. Johns County Health Department, at 825-5055 ext. 1004.
12. Motion to adopt a Resolution authorizing the County Administrator, or designee to execute the Emergency Solutions Grant-Prevention/Rapid Re-Housing contract with the Department of Children and Families Office of Homelessness in the amount of $104,500 to provide prevention services to families in imminent danger of losing their housing. The grant requires a dollar for dollar funding match by the County, which may be offset by the use of in-kind services or the use of existing resources already being utilized to provide the services. The funding requirements have been budgeted for Fiscal Year 2014. For information, contact Ellen Walden, Interim Social Services Manager, at 209-6153.
13. Motion to adopt a Resolution approving the terms, conditions and provisions of the Interlocal Agreement by and between St. Johns County and the City of St. Augustine Beach to complete improvements to the Pope Road Beach Access Project and authorizing the County Administrator, or designee to execute an Interlocal Agreement in substantially the same form and format. The total cost of the project including design, permitting and construction shall not exceed $119,000 and will be shared equally between the County and the City of St. Augustine Beach. For information, contact Billy Zeits, Beach Services Manager, at 209-0322.
14. Motion to approve the transfer of $83,000 from the General Fund Reserve to the Beach Services Fund to replace revenue lost due to beach closures associated with significant weather events. For information, contact Billy Zeits, Beach Services Manager, at 209-0322.
15. Motion to adopt a Resolution authorizing the County Administrator, or designee, to execute an Interlocal Agreement, between St. Johns County and the City of St. Augustine and the City of St. Augustine Beach to provide Public Safety Trunking Radio Services. For information, contact Jerry Cameron, Assistant County Administrator at 209-6198.
16. Motion to adopt a Resolution approving the terms, conditions, provisions, and requirements of St. Johns County’s State Aid to Libraries Grant Application, Grant Agreement, and the Long-Range Plan 2014-2016, and authorizing the Chairman of the Board of County Commissioners to execute the Grant Application and Grant Agreement on behalf of the County. The annual grant is anticipated to be in the amount of $145,096 and no County match is required. For information, contact Debra Rhodes Gibson, Library Services Director, at 827-6925.
17. Motion to adopt a Resolution to authorize the County Administrator, or his designee, to enter into a contract for Bid No: 13-66R (Janitorial Services for St. Johns County Branch Libraries) for one (1) year with Metropolitan Commercial Cleaning, and if satisfactory service is performed, the County may elect to exercise up to three (3) one year extensions. The total annual contract price is $53,976. For information, contact Doug Timms, Interim Purchasing Director, at 209-0566.
18. Motion to adopt a Resolution authorizing the County Administrator, or designee, to execute both, a Letter of Agreement with the State of Florida and a Medical Services Agreement with Flagler Hospital (in substantially the same forms and formats as provided herein) on behalf of the County to provide Medicaid funded health services. For information, contact Jerry Cameron, Assistant County Administrator at 209-6198.
Consent Agenda
1. Approval of the Cash Requirement Report. For information, contact Allen MacDonald, CountyFinance Director at 819-3669, and a copy of this report is available in the County Commission office.
2. Minutes: None
3. Motion to adopt a Resolution approving the final plat for Kelly Pointe at Nocatee Replat.
For information, contact Kathy Nielsen, Application Review Coordinator, at 209-0698.
4. Motion to approve the Mill Creek Plantation School Concurrency Proportionate Share Mitigation Agreement (CONSCA 2013-03). For information, contact Phong T. Nguyen, Manager Transportation Development Division, at 209-0613.
5. Motion to adopt a Resolution authorizing the County Administrator to execute the Mill Creek
Plantation PUD Impact Fee Credit Agreement with The Alterra Group, LLC (IFA 2013-02), with a road impact fee credit in the amount of $250,000. For information, contact Phong T.
Nguyen, Manager Transportation Development Division, at 209-0613.
6. Motion to approve the Greenbriar Preserve School Concurrency Proportionate Share
Mitigation Agreement (CONSCA 2013-04). For information, contact Phong T. Nguyen, Manager Transportation Development Division, at 209-0613.
7. Motion to approve the conveyance of radio equipment to the St. Johns County Sheriff’s
Office, the City of St. Augustine Police Department, the City of St. Augustine Fire
Department, and the City of St. Augustine Beach Police Department for the initial implementation of the St. Johns County 800 MHz Interoperable Radio System. For information,
contact Jerry Cameron, Assistant County Administrator, at 209-6153.
8. Motion to adopt a Resolution implementing new and/or revised fees for services provided
by St. Johns County Departments for Fiscal Year 2014. For information, contact Jesse Dunn, Office of Management & Budget, at 209-0568.
9. Motion to approve the write-off of an uncollectable debt of 2,938 EMS accounts totaling $1,386,406.23; 495 Utility Services accounts totaling $62,995.18; and 106 Ponte Vedra Utility Services accounts totaling $13,871.38 from the appropriate accounts receivable effective for September 30, 2013 and where appropriate, have been sent to collection agency and reported to a credit bureau. For information, contact Jesse Dunn, Office of Management & Budget, at 209-0568.
10. Motion to approve the write-off of an uncollectable debt in the amount of $1,073.55 owed by RIM Properties. For information, contact Patrick McCormack, County Attorney, at 209-0805.
11. Motion to adopt a Resolution approving the terms, provisions, conditions and requirements of the contract between the Board of County Commissioners of St. Johns County and the State of Florida Department of Health for operation of the St. Johns County Health Department to provide environmental health services, communicable disease control services and primary care services from October 1, 2013 through and until September 30, 2014; and authorizing the Chair to execute the contract on behalf of the County. The State contribution to funding the services performed by the St. Johns County Health Department is an amount not to exceed $2,409,346, while the County contribution is an amount not to exceed $287,249. For information, contact Dawn Allicock, Director of the St. Johns County Health Department, at 825-5055 ext. 1004.
12. Motion to adopt a Resolution authorizing the County Administrator, or designee to execute the Emergency Solutions Grant-Prevention/Rapid Re-Housing contract with the Department of Children and Families Office of Homelessness in the amount of $104,500 to provide prevention services to families in imminent danger of losing their housing. The grant requires a dollar for dollar funding match by the County, which may be offset by the use of in-kind services or the use of existing resources already being utilized to provide the services. The funding requirements have been budgeted for Fiscal Year 2014. For information, contact Ellen Walden, Interim Social Services Manager, at 209-6153.
13. Motion to adopt a Resolution approving the terms, conditions and provisions of the Interlocal Agreement by and between St. Johns County and the City of St. Augustine Beach to complete improvements to the Pope Road Beach Access Project and authorizing the County Administrator, or designee to execute an Interlocal Agreement in substantially the same form and format. The total cost of the project including design, permitting and construction shall not exceed $119,000 and will be shared equally between the County and the City of St. Augustine Beach. For information, contact Billy Zeits, Beach Services Manager, at 209-0322.
14. Motion to approve the transfer of $83,000 from the General Fund Reserve to the Beach Services Fund to replace revenue lost due to beach closures associated with significant weather events. For information, contact Billy Zeits, Beach Services Manager, at 209-0322.
15. Motion to adopt a Resolution authorizing the County Administrator, or designee, to execute an Interlocal Agreement, between St. Johns County and the City of St. Augustine and the City of St. Augustine Beach to provide Public Safety Trunking Radio Services. For information, contact Jerry Cameron, Assistant County Administrator at 209-6198.
16. Motion to adopt a Resolution approving the terms, conditions, provisions, and requirements of St. Johns County’s State Aid to Libraries Grant Application, Grant Agreement, and the Long-Range Plan 2014-2016, and authorizing the Chairman of the Board of County Commissioners to execute the Grant Application and Grant Agreement on behalf of the County. The annual grant is anticipated to be in the amount of $145,096 and no County match is required. For information, contact Debra Rhodes Gibson, Library Services Director, at 827-6925.
17. Motion to adopt a Resolution to authorize the County Administrator, or his designee, to enter into a contract for Bid No: 13-66R (Janitorial Services for St. Johns County Branch Libraries) for one (1) year with Metropolitan Commercial Cleaning, and if satisfactory service is performed, the County may elect to exercise up to three (3) one year extensions. The total annual contract price is $53,976. For information, contact Doug Timms, Interim Purchasing Director, at 209-0566.
18. Motion to adopt a Resolution authorizing the County Administrator, or designee, to execute both, a Letter of Agreement with the State of Florida and a Medical Services Agreement with Flagler Hospital (in substantially the same forms and formats as provided herein) on behalf of the County to provide Medicaid funded health services. For information, contact Jerry Cameron, Assistant County Administrator at 209-6198.
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Approval of Agenda - Additions/Deletions to Regular Agenda
Approval of Regular Agenda
Approval of Agenda
Additions/Deletions to Regular AgendaApproval of Regular Agenda
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Item 1 - Public Hearing – PUD 2013-02 Greenbriar Preserve. Request to rezone 30 acres from
Open Rural (OR) to Planned Unit Development (PUD) in order to develop 34 single family
lots. Staff recommends approval of the request, upon approval of the waiver, based on consistency with the Future Land Use Designation of Residential-B, consistency with
development trends in the area and compatibility with surrounding properties. The
Planning and Zoning Agency recommended approval of the request at their July 18, 2013 meeting by a vote of 7 to 0. The motion included approval of the revised waiver request.
Item 1
Public Hearing – PUD 2013-02 Greenbriar Preserve. Request to rezone 30 acres fromOpen Rural (OR) to Planned Unit Development (PUD) in order to develop 34 single family
lots. Staff recommends approval of the request, upon approval of the waiver, based on consistency with the Future Land Use Designation of Residential-B, consistency with
development trends in the area and compatibility with surrounding properties. The
Planning and Zoning Agency recommended approval of the request at their July 18, 2013 meeting by a vote of 7 to 0. The motion included approval of the revised waiver request.
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Item 1A - Motion to approve the Greenbriar Preserve School Concurrency Proportionate Share Mitigation Agreement (CONSCA 2013-04). For information, contact Phong T. Nguyen, Manager Transportation Development Division, at 209-0613.
Item 1A
Motion to approve the Greenbriar Preserve School Concurrency Proportionate Share Mitigation Agreement (CONSCA 2013-04). For information, contact Phong T. Nguyen, Manager Transportation Development Division, at 209-0613.
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Item 2 - Public Hearing – REZ 2013-02 RPM Automotive. Rezoning request of 4.13 acres from Open Rural (OR) to Commercial Intensive (CI). Staff recommends approval of the request based on consistency with the Future Land Use Designation of Mixed Use District, consistency with development trends in the area and compatibility with surrounding properties. The Planning and Zoning Agency recommended approval of the request at their August 15, 2013 meeting by a vote of 7 to 0. The motion included a request to have the property owner meet with the developer of the Sandy Creek PUD in order to discuss reservation of right-of-way along CE Wilson Road.
Item 2
Public Hearing – REZ 2013-02 RPM Automotive. Rezoning request of 4.13 acres from Open Rural (OR) to Commercial Intensive (CI). Staff recommends approval of the request based on consistency with the Future Land Use Designation of Mixed Use District, consistency with development trends in the area and compatibility with surrounding properties. The Planning and Zoning Agency recommended approval of the request at their August 15, 2013 meeting by a vote of 7 to 0. The motion included a request to have the property owner meet with the developer of the Sandy Creek PUD in order to discuss reservation of right-of-way along CE Wilson Road.
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Item 3 - Public Hearing – MAJMOD 2013-01 Gran Lake PUD. Request for a major modification to the Gran Lake PUD, formerly known as the Liberty Park PUD, in order to provide a revised site layout, phasing schedule, access, and waivers, etc. The number of single family lots, 296, has not changed. Staff recommends approval of the request, upon approval of the waivers, based on consistency with the Future Land Use Designation of Residential-B, consistency with development trends in the area and compatibility with surrounding properties. The Planning and Zoning Agency recommended approval of the request with revisions at their July 18, 2013 meeting by a vote of 7 to 0. The motion
included approval of the waivers.
Item 3
Public Hearing – MAJMOD 2013-01 Gran Lake PUD. Request for a major modification to the Gran Lake PUD, formerly known as the Liberty Park PUD, in order to provide a revised site layout, phasing schedule, access, and waivers, etc. The number of single family lots, 296, has not changed. Staff recommends approval of the request, upon approval of the waivers, based on consistency with the Future Land Use Designation of Residential-B, consistency with development trends in the area and compatibility with surrounding properties. The Planning and Zoning Agency recommended approval of the request with revisions at their July 18, 2013 meeting by a vote of 7 to 0. The motionincluded approval of the waivers.
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Item 4 - Consider a waiver of fees and the cost of advertising for Lennar Homes regarding Lot 81
and Tract H of the Mission Trace PUD for the purpose of relocating park area and one single family lot.
Item 4
Consider a waiver of fees and the cost of advertising for Lennar Homes regarding Lot 81and Tract H of the Mission Trace PUD for the purpose of relocating park area and one single family lot.
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Item 5 - Consider the authorization to prequalify the top five ranked firms that responded to
RFQ#13-63 as invited bidders to complete construction of the New St. Johns County Health & Human Services Facility Project and issue a bid for the Construction of the Project upon availability of construction documents and to enter into an agreement with the firm offering the lowest bid.
Item 5
Consider the authorization to prequalify the top five ranked firms that responded toRFQ#13-63 as invited bidders to complete construction of the New St. Johns County Health & Human Services Facility Project and issue a bid for the Construction of the Project upon availability of construction documents and to enter into an agreement with the firm offering the lowest bid.
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Consent Item 8 - Motion to adopt a Resolution implementing new and/or revised fees for services provided by St. Johns County Departments for Fiscal Year 2014. For information, contact Jesse Dunn, Office of Management & Budget, at 209-0568.
Consent Item 8
Motion to adopt a Resolution implementing new and/or revised fees for services provided by St. Johns County Departments for Fiscal Year 2014. For information, contact Jesse Dunn, Office of Management & Budget, at 209-0568.
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Additional Item 7 - Legislative Action Plan
Additional Item 7
Legislative Action Plan
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Additional Item 8 - TDC Arts Cultural & Heritage Funding
Additional Item 8
TDC Arts Cultural & Heritage Funding»
Additional Item 9 - Administrator's Compensation
Additional Item 9
Administrator's Compensation»
Reports - Commissioners’ Reports
County Administrator’s Report
County Attorney’s Report
Clerk of Court’s Report
Reports
Commissioners’ ReportsCounty Administrator’s Report
County Attorney’s Report
Clerk of Court’s Report
