Call to Order

Call to Order by Chair
Roll Call by the Clerk of the Court
Invocation
Pledge of Allegiance

MDA Fill the Boot Days

MDA Fill the Boot Days August 25-27, 2017

Public Comment

Public Comment

Consent Agenda

Deletions to Consent Agenda
Approval of Consent Agenda

1. Motion to approve the Cash Requirement Report For more information, contact
Allen McDonald, County Finance Director at 819-3669

2. Motion to approve the terms and conditions of the Transfer Agreement between the
Jacksonville Transportation Authority (JTA) and St Johns County to transfer
ownership of a federally funded asset (Tire Alignment Machine) to JTA. For more
information, contact Rachel Garvey, Transit Grants Specialist at 904 209-0630

3. Motion to adopt Resolution 2017-_______, approving the terms and conditions of a Use
Agreement for Anastasia State Park for a Beach Nourishment Project between the
Board of Trustees of the Internal Improvement Fund of the State of Florida and
St. Johns County and authorizing the Chair to execute the Use Agreement on behalf
of the County. For more information, contact Mary Ann Blount, Land Management
Systems Director at 209-0762

4. Motion to adopt Resolution 2017-_______,authorizing the County Administrator, or his
designee, to enter into negotiations, and if negotiations are successful, award a
contract to Emtec, Inc., in substantially the same form and format as attached, for
the SJC Auditorium and Control Room Audio/Visual and Broadcast System
Upgrades, in accordance with RFP 17-29. For more information, contact Jaime
Locklear, Assistant Purchasing Manager at 904 209-0158

5. Motion to adopt Resolution 2017-_______, authorizing the County Administrator, or
his designee, to enter into negotiations with the top three (3) firms: Haddad
Engineering, Inc, Elerty & Associates, and Kadrmas, Lee, & Jackson, Inc, and
upon successful negotiations, enter into contracts, in substantially the same form and
format as attached, with all three (3) firms, for as needed technology and security
consulting services, in accordance with RFP 17-48. For more information, contact
Jaime Locklear, Assistant Purchasing Manager at 209-0158

6. Motion to declare the attachments as surplus and authorize the County
Administrator, or his designee, to dispose of same in accordance with the Purchasing
Policy 308 and Florida Statute 274. For more information, contact Jaime Locklear,
Assistant Purchasing Manager at 209-0158

7. Motion to adopt Resolution 2017-_______, authorizing the County Administrator, or
his designee, to enter into negotiations with the top ranked firm in successive order
until an agreement is reached, then enter into a contract for completion of the work
detailed in RFQ 17-57 Old Moultrie Road (County Road 5A) from Lewis Point Road
to State Road 312 Professional Engineering Services. For more information, contact
Jaime Locklear, Assistant Purchasing Manager at 904 209-0158

8. Motion to recognize $50,000 donated by St. Augustine Port Waterway and Beach
District as unanticipated revenue, and appropriate the funds to the Fiscal Year
2017 Special Revenue Fund Tourist Development Tax. For more information, contact
Wil Smith, Director, Parks and Recreation at 904 209-0324

9. Motion to adopt Resolution 2017-_______, authorizing the Chair to execute local
government certifications for SFY 14/15, FY 15/16, & 17/18 SHIP annual
reports. For more information, contact Shawna Novak, Director, HHS at 827-6089

10. Motion to authorize staff to prepare and submit an application for funding for the
2017 Department of Housing and Urban Development NOFA for the CoC Program
- Rapid Rehousing Project for St Johns County residents. For more information,
contact Angie Cowling, Contract Coordinator at 904 209-6099

11. Proofs:
a) Proof: Request for Bids, Bid No.: 17-60; Purchase of One Bookmobile for St. Johns
County Public Library, published July 6, 2017 in the St. Augustine Record.
b) Proof: Notice of Hearing, 7/18 Animal Code Ordinance, published July 6, 2017 in
the St. Augustine Record.
c) Proof: Notice of Hearing, Investment Policy Ordinance, published on July 6, 2017 in
the St. Augustine Record.
d) Proof: Request for Bids, Bid No.: 17-65; Fencing repairs and/or Replacement at
various St. Johns County Utility Department Properties, published on July 13, 2017
and July 20, 2017 in the St. Augustine Record.
e) Proof: Request for Bids, Bid No.: 17-68; Purchase of Cisco Emergency Responder,
published on July 17, 2017 and July 24, 2017 in the St. Augustine Record.
f) Proof: Request for Bids, Bid No.: 17-66; Supply, Delivery and Installation of
Playground Mulch, published on July 19, 2017 and July 26, 2017 in the St.
Augustine Record.
g) Proof: Notice of Meeting, Joint Meeting with St. Johns County School Board,
published on July 25, 2017 in the St. Augustine Record.
h) Proof: Request for Proposal, RFP No.: 17-71; CCTV, published on July 21, 2017 and
July 28, 2017 in the St. Augustine Record.

12. Motion to approve minutes:
July 18, 2017, Regular BCC Meeting

Regular Agenda

Additions/Deletions to Regular Agenda
Approval of Regular Agenda

Item 1

First Reading of Ordinance establishing Notice proceedings for Registered
Architectural Review Associations (RARA). Pursuant to Board Discussion this
Office was directed to rescind Land Development Code section 5.03.02.H, hold a
workshop with the interested and affected parties, and present recommendations for
formal action of the Board. This stand-alone Ordinance is a replacement for LDC
section 5.03.02.H and provides a procedure for registration and automated noticing
of "architectural permits" to a registered association when the County processes such
permits. This is a first reading of a proposed stand-alone ordinance and is not related,
incorporated in, or codified in the Land Development Code, nor is it considered a Land
Development Regulation.

Item 3

MAJMOD 2017-15 Sawmill Landing PUD. Request for a Major Modification to the
Sawmill Landing Planned Unit Development (PUD) to increase maximum lot coverage
by all buildings to 50% consistent with Comprehensive Plan allowances, reduce the
front yard setback to fifteen (15) feet for the non-garage portion of homes, and to
update the twenty-five (25) foot building setback requirement adjacent to the upland
buffer consistent with Land Development Code allowances. All other provisions of the
PUD remain unchanged. The Planning and Zoning Agency recommended approval of
this modification at the July 20, 2017 regular meeting with a 6-0 vote.

Item 4

Public Hearing * MAJMOD 2015-07 Palm Cove. Request for a Major Modification
to extend phasing and increase maximum lot coverage by all buildings per lot to 50%.
To address concerns posed by the public at the Planning and Zoning Agency hearing,
the applicant reduced the proposed maximum lot coverage per lot from the initial
proposal of 65% to 50% and required an earlier commencement date of 2020. The
Planning and Zoning Agency recommended approval of MAJMOD 2015-07 Palm Cove
with a vote of 5-1 at the July 6, 2017 hearing.

Item 5

MAJMOD 2017-08 Bannon Lakes. Request to modify the Bannon Lakes PUD to
provide an option to allow the approved 999 dwelling units to be developed as single
family or multi-family units and to modify the Master Development Plan Map to show
single family on Parcel B. The applicant is also requesting a waiver to Sections
5.03.03.B.1.b and 6.03.01 of the Land Development Code pertaining to building
setbacks and fire protection regulations, All other provisions and conditions of the
PUD remain unchanged. The Planning and Zoning Agency recommended approval of
the request with a 6-0 vote.

Items 6 - 8

6. Public Hearing * Second Reading of the Amended and Restated Solid Waste
Ordinance. At its July 18, 2017 meeting, the Board heard the first reading of a
proposed amended and restated St. Johns County Solid Waste Ordinance. The
proposed ordinance would regulate the management, collection, and disposal of Solid
Waste and Recyclable Materials within the County, including solid waste collection
franchises, harmonize the conflicting language and requirements of the existing solid
waste ordinances, and update guidelines and standards. Staff has identified certain
clarifications to the proposed ordinance since the July 18 meeting. A redline of those
changes is attached to this agenda item. A conversion chart of the proposed ordinance
to the existing solid waste ordinances is also attached. Staff recommends adoption
and enactment of the ordinance.

7. Resolution Establishing Tipping Fees and Other Charges for the Disposal of Solid
Waste at County Landfills. The amended and restated Solid Waste Ordinance,
scheduled for second reading and potential adoption at the Board's August 15, 2017
meeting, provides that Tipping Fees and other charges for disposal of Solid Waste at
County Landfills shall be established by resolution of the Board. The attached
proposed resolution would establish such Tipping Fees and charges.

8. Resolution Establishing Procedures for Waiver of Solid Waste Special
Assessments Based on Financial Hardship. Since at least 1994, St. Johns County
has had a mechanism to allow for an exemption from payment of solid waste special
assessments for certain homestead property owners based on financial hardship. The
currently operative mechanism can be found in Resolution 94-161, Resolution 2009-
69, and Ordinance 99-27. The amended and restated Solid Waste Ordinance,
scheduled for second reading and potential adoption at the Board's August 15, 2017
meeting, would repeal Ordinance 99-27, as well as the ordinances that authorized
Resolution Nos. 94-161 and 2009-69. Accordingly, the attached proposed resolution
would formally rescind these now-obsolete resolutions and replace them with a
procedure as authorized by the amended and restated Solid Waste Ordinance that is
similar to the current procedure, with the exception that the Board may determine
whether to waive solid waste special assessments in a particular year and appropriate
funds for payment of waived assessments.

Item 9

Hurricane Matthew Disaster Recovery: Board approval for eligible dredging
projects and Award Bid 17-61; Vilano Boat Ramp Dredging. In October 2016,
Hurricane Matthew inflicted severe impacts to Florida, Georgia, South Carolina and
North Carolina resulting in a presidential declaration for federal assistance. Through
FEMA’s Public Assistance Grant Program St. Johns County is qualified for up to a
75% reimbursement on eligible cost associated with Hurricane Matthew. The Vilano,
Doug Crane, and Riverdale boat ramps have been identified by County staff, and
reviewed by FEMA, for inclusion in the Public Assistance Program to dredge material
deposited by Hurricane Matthew. Staff is confident these projects are eligible for
reimbursement for FEMA and the State through the Public Assistance Program. The
County estimates that the eligible costs for these projects are $575,000 of this cost,
$282,963 is for the Vilano Boat Ramp and the County has received bids and prepared
a contract for $282,963. It is estimated FEMA will reimburse up to 75% of eligible
expenditures and the State will reimburse up to 12.5% of eligible expenditures, leaving
St. Johns County to fund the remaining 12.5%. Estimates for eligible reimbursement
for expenses related to these projects: FEMA at $431,250, State at $71,875, and the
County at $71875. The County portion is requested to be transferred from General
Fund Reserves.

Additional Item 1

Additional Item 1

Additional Item 2

Additional Item 2

Reports

Commissioners’ Reports
County Administrator’s Report
County Attorney’s Report
Clerk of Court’s Report